Privacy Policy

AIMCRS Intelligence Private Limited

Last updated: 11 August 2026

1. Who We Are

This Privacy Policy describes how AIMCRS Intelligence Private Limited (\AIMCRS\, \the Company\, \we\, \us\, \our\), a private limited company incorporated under the Companies Act, 2013 with its registered office in Chennai, Tamil Nadu, India [INSERT FULL REGISTERED ADDRESS], collects, uses, stores, and protects your personal data when you visit our website (aimcrs.com), contact us, or use our products and services.

We are committed to protecting your privacy in accordance with the Digital Personal Data Protection Act, 2023 (\DPDP Act\), the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, along with other applicable Indian laws.

2. Scope

This Policy applies to:

• Visitors to our website and any subdomains
• Individuals who contact us by email, phone, contact forms, or in person at events and exhibitions
• Prospective clients, partners, vendors, and government stakeholders who share information with us
• Users of any AIMCRS products or services, where a separate product-specific privacy notice does not apply

This Policy does not apply to third-party websites linked from our site. We are not responsible for the privacy practices of third parties.

3. Personal Data We Collect

Data you provide directly:

• Name, designation, and organisation
• Email address and phone number
• Correspondence content when you write to us
• Business information shared during meetings, demonstrations, or partnership discussions
• Any documents or information you voluntarily submit

Data collected automatically:

• IP address and approximate location
• Browser type, device type, and operating system
• Pages visited, time spent, and referral source
• Cookies and similar technologies (see Section 8)

We do not knowingly collect personal data from children below the age of 18. If you believe a minor has provided us data, contact us and we will delete it.

4. Purpose of Processing

We process personal data only for the following purposes:

• Responding to your enquiries and requests
• Providing, operating, and improving our products and services
• Business development, partnership, and vendor communications
• Compliance with legal, regulatory, and contractual obligations
• Security, fraud prevention, and protection of our systems
• Analytics to understand and improve website performance

We do not sell your personal data. We do not use your personal data for third-party advertising.

5. Legal Basis and Consent

Under the DPDP Act, we process personal data on the basis of your consent, or for legitimate uses permitted by law, including voluntary provision of data for a specified purpose, compliance with law, and responses to legal obligations. Where consent is the basis, you may withdraw it at any time by writing to us at the contact details in Section 12. Withdrawal does not affect processing done before withdrawal.

6. Sharing and Disclosure

We may share personal data only with:

• Service providers who process data on our behalf (hosting, email, analytics), bound by confidentiality and data protection obligations
• Professional advisers (legal, accounting) under confidentiality
• Government authorities, courts, or regulators where required by law
• A successor entity in the event of merger, acquisition, or restructuring, subject to this Policy

We require all third parties to protect your data and use it only for the specified purpose.

7. Data Storage, Security, and Retention

We apply reasonable security safeguards, including access controls, encryption in transit, and restricted internal access, to protect personal data against unauthorised access, alteration, disclosure, or destruction. No method of transmission or storage is fully secure, and we cannot guarantee absolute security.

We retain personal data only as long as necessary for the purposes stated in this Policy, or as required by law. When data is no longer needed, we delete or anonymise it.

Data may be processed on servers located in India or abroad. Where data is transferred outside India, we do so in compliance with the DPDP Act and any restrictions notified by the Central Government.

8. Cookies

Our website may use cookies and similar technologies to remember preferences, measure traffic, and improve functionality. You can control or disable cookies through your browser settings. Disabling cookies may affect parts of the website.

9. Your Rights

Subject to the DPDP Act, you have the right to:

• Access a summary of your personal data we hold and how it has been processed
• Request correction, completion, or updating of your data
• Request erasure of your data where it is no longer necessary
• Withdraw consent at any time
• Nominate another individual to exercise your rights in case of death or incapacity
• Raise a grievance with us, and if unresolved, approach the Data Protection Board of India

To exercise any right, contact us using the details in Section 12. We will respond within the timelines prescribed by law.

10. Grievance Officer

In accordance with the Information Technology Act, 2000 and rules made thereunder, the contact details of our Grievance Officer are:

Name: [INSERT GRIEVANCE OFFICER NAME] Designation: [INSERT DESIGNATION] Email: abheet@aimcrs.com Address: [INSERT REGISTERED ADDRESS], Chennai, Tamil Nadu, India

We will acknowledge grievances within 24 hours and resolve them within the period prescribed under applicable law.

11. Changes to This Policy

We may update this Policy from time to time. The updated version will be posted on this page with a revised \Last updated\ date. Continued use of our website or services after changes constitutes acceptance of the updated Policy. For material changes, we will provide notice where required by law.

12. Contact Us

For questions, requests, or grievances relating to this Privacy Policy or your personal data:

AIMCRS Intelligence Private Limited Registered Office: [INSERT FULL REGISTERED ADDRESS], Chennai, Tamil Nadu, India Email: abheet@aimcrs.com

This document is governed by the laws of India. Any disputes arising from this Policy are subject to the exclusive jurisdiction of the courts of Chennai, Tamil Nadu.

Terms & Conditions

AIMCRS Intelligence Private Limited

Last updated: 11 August 2026

1. Introduction and Acceptance

These Terms & Conditions (\Terms\) govern your access to and use of the website aimcrs.com and its subdomains (\Website\), operated by AIMCRS Intelligence Private Limited (\AIMCRS\, \the Company\, \we\, \us\, \our\), a private limited company incorporated under the Companies Act, 2013 with its registered office in Chennai, Tamil Nadu, India [INSERT FULL REGISTERED ADDRESS].

By accessing or using the Website, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, please do not use the Website. These Terms constitute an electronic record under the Information Technology Act, 2000 and do not require a physical or digital signature.

2. About AIMCRS

AIMCRS is a sovereign technology company building indigenous solutions across defence, governance, emergency response, and enterprise AI. Descriptions of products, platforms, and capabilities on the Website are provided for general informational purposes. They describe system architecture and intended functionality and do not constitute a binding offer, a performance guarantee, or a representation of deployment status unless expressly stated in a signed written agreement.

3. Use of the Website

You agree to use the Website only for lawful purposes. You must not:

• Attempt to gain unauthorised access to the Website, its servers, or connected systems
• Introduce viruses, malware, or any harmful code
• Scrape, harvest, or extract data from the Website by automated means without written permission
• Use the Website to transmit unlawful, defamatory, or infringing content
• Misrepresent your identity or affiliation when contacting us
• Reverse engineer, copy, or create derivative works from any part of the Website or its content
• Use the Website in any manner that could damage, disable, or impair its operation

We reserve the right to restrict or terminate access for any user who violates these Terms.

4. Intellectual Property

All content on the Website, including text, graphics, logos, product names, designs, software, and audiovisual material, is the property of AIMCRS Intelligence Private Limited or its licensors and is protected under Indian and international intellectual property laws.

\AIMCRS\ and associated product names and marks are proprietary to the Company. Certain technologies described on the Website are the subject of pending intellectual property applications establishing architectural claims.

You may view and download content for personal, non-commercial reference only. No content may be reproduced, republished, distributed, or exploited commercially without our prior written consent.

5. Confidentiality of Communications

Unsolicited materials sent to us are received on a non-confidential basis unless a written non-disclosure agreement is in place between you and the Company. Do not send us confidential or proprietary information without a signed agreement.

6. Third-Party Links and Services

The Website may contain links to third-party websites or services. These are provided for convenience only. We do not endorse and are not responsible for the content, policies, or practices of any third party. Accessing third-party sites is at your own risk.

7. Disclaimers

• The Website and its content are provided on an \as is\ and \as available\ basis without warranties of any kind, whether express or implied, including warranties of merchantability, fitness for a particular purpose, accuracy, or non-infringement.
• We do not warrant that the Website will be uninterrupted, error-free, or free of harmful components.
• Information on the Website is general in nature and does not constitute professional, technical, legal, or procurement advice. Any reliance on Website content is at your own risk.
• Product capabilities, timelines, and specifications may change without notice. Nothing on the Website creates any partnership, agency, or contractual relationship unless set out in a signed written agreement.

8. Limitation of Liability

To the maximum extent permitted by applicable law, AIMCRS Intelligence Private Limited, its directors, officers, employees, and agents shall not be liable for any indirect, incidental, consequential, special, or punitive damages, or any loss of profits, data, goodwill, or business opportunity, arising from or relating to your use of or inability to use the Website, even if advised of the possibility of such damages.

Where liability cannot be excluded under law, our total aggregate liability arising out of or relating to the Website shall not exceed INR 1,000 (Indian Rupees One Thousand).

9. Indemnity

You agree to indemnify and hold harmless the Company, its directors, officers, and employees from any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising from your breach of these Terms, your misuse of the Website, or your violation of any law or third-party rights.

10. Privacy

Your use of the Website is also governed by our Privacy Policy, which explains how we collect and handle personal data. By using the Website, you consent to the practices described in the Privacy Policy.

11. Suspension and Termination

We may suspend, withdraw, or modify all or any part of the Website at any time without notice. We are not liable for any unavailability of the Website for any period.

12. Governing Law and Jurisdiction

These Terms are governed by and construed in accordance with the laws of India. Any dispute arising out of or in connection with these Terms or the Website shall be subject to the exclusive jurisdiction of the courts of Chennai, Tamil Nadu, India.

13. Severability and Waiver

If any provision of these Terms is held invalid or unenforceable, the remaining provisions shall continue in full force. Our failure to enforce any right or provision shall not constitute a waiver of that right or provision.

14. Changes to These Terms

We may revise these Terms at any time. The updated version will be posted on this page with a revised \Last updated\ date. Your continued use of the Website after changes are posted constitutes acceptance of the revised Terms.

15. Contact

For questions about these Terms:

AIMCRS Intelligence Private Limited Registered Office: [INSERT FULL REGISTERED ADDRESS], Chennai, Tamil Nadu, India Email: abheet@aimcrs.com